Recruitment at AFD

Do you take part in recruitment events?

Yes, our recruitment team attends a range of careers fairs throughout the year, alongside HR managers and colleagues from our operational teams. Follow our LinkedIn page for upcoming events.

Agence Française de Développement (AFD), acting as data controller, collects and processes your personal data as part of its staff recruitment process for the following purposes:

• Collecting applications for advertised vacancies and all supporting information
• Selecting candidates and managing interviews
• Where applicable, assessing briefing notes written by candidates
• Where applicable, administering a self-assessment test
• Assessing candidates’ capabilities through reference checks
• Managing candidate profiles submitted by external recruitment agencies
• Maintaining a talent pool for future recruitment

1) Collecting and screening applications, conducting reference checks, and maintaining a talent pool

The processing of personal data to collect and manage external applications, conduct reference checks, and maintain a talent pool is based, in accordance with Article 6(1)(f) of the General Data Protection Regulation (GDPR), on AFD’s legitimate interest in facilitating external applications, assessing candidates’ suitability for vacant positions, and implementing its policy on the employment of people with disabilities.

This processing does not involve automated decision-making.

AFD processes data relating to candidates’ online accounts, all applications and, where applicable, interview reports and reference checks. Data recipients are:

• AFD recruitment staff and any employees who need access to the data to participate in candidate selection (managers in the reporting line for the vacant position) or for technical purposes (IT administrators);
• For information relating to a disability, staff responsible for implementing the policy on the employment of people with disabilities;
• Service providers and data processors acting on AFD’s behalf, particularly Cornerstone;
• Financial or judicial authorities, government agencies, and public bodies, upon request and to the extent permitted by applicable regulations.

Data collected when you create your online candidate account is retained for the following periods:

• If you have agreed to join AFD’s talent pool by selecting the relevant checkbox, your candidate profile is retained for two years from the date of your last contact with AFD.
• If you have not agreed to join AFD’s talent pool, your candidate profile is retained for one year from the date of your most recent application.

Candidates’ online accounts are deleted when these periods expire.

Data relating to individual applications is retained as follows:

• Unsuccessful applications: retained in the active database for one year from the date of rejection, with intermediate archiving for six years from the date of rejection;
• Successful applications: retained in accordance with the retention periods applicable to employee personnel files.

2) Specific processing required by banking regulations

For candidates selected at the end of the recruitment process, AFD carries out additional processing of personal data before their appointment is finalized.

The purpose is to ensure that prospective employees do not appear on French, European, or international sanctions lists. The legal basis for this processing is the prohibition on making funds available to individuals subject to an asset freeze, pursuant to Article L562-5 of the French Monetary and Financial Code.

This processing does not involve automated decision-making.

Data recipients are:

• AFD recruitment staff and, where necessary, legal and internal control staff;
• Service providers and data processors acting on AFD’s behalf;
• Financial or judicial authorities, government agencies, and public bodies, upon request and to the extent permitted by applicable regulations.

The retention periods are the same as those applicable to application files, as set out above.

The data processed comprises surnames, first names, dates and places of birth, as shown on identity documents, and, where applicable, details of any sanctions imposed. This processing uses databases that compile sanctions lists drawn exclusively from public sources.

3) Your rights

Under the amended French Data Protection Act No. 78-17 of January 6, 1978, and Regulation (EU) 2016/679, you may access your personal data or request its deletion, subject to the conditions set out in applicable regulations. You also have the right to object to processing, to have your data corrected, and to restrict its processing. To exercise these rights or ask any questions about the processing of your data, please contact AFD Group’s Data Protection Officer (DPO):

• Online rights request form: access the form
• Postal address: Agence française de développement – Délégué à la protection des données, 5, rue Roland Barthes – 75598 Paris Cedex 12, France.

If, after contacting the DPO and receiving a response, you believe your rights have not been respected, you may lodge a complaint with CNIL, the French data protection authority. Visit cnil.fr for more information about your rights.